Understanding the Importance of Speedy Customer Service

May 6, 2016 Off By Koehler Home Decor

9107926-fast-service-words-on-a-speedometer-symbolizing-speedy-customer-support-in-a-businessHere’s a scenario you may be familiar with in your own personal life. You order delivery pizza – or Chinese, or whatever – and the person taking the order assures you that you delivery driver will be with you in 25 minutes. He actually arrives in 23 and, reasonably satisfied you pay the tab and tip him the standard ‘fee’.

Imagine though if he arrived in 15. Chances are that you’d be extremely satisfied, pay the bill and tip the delivery person a bit extra and make a note to order from the establishment again because the service was so good.

The same actually applies to any business, especially a retail concern. These days the difference between a company successfully building a base of loyal customers and one struggling to do the same is not just the quality of their customer service but the speed as well.



What the Research Says

This is more than just a general statement though. There is a slew of current research that backs up the assertion that faster customer service equals more loyal customers.

For example, a recent Interactive Intelligence Group’s Customer Experience Survey found that the number one ranking factor for great customer service among the more than 3,000 consumers surveyed was “a timely response”. That factor ranked higher than efficiency, professionalism, first call resolutions, effective follow-up and even knowledgeable agents.

A similar survey, this one conducted by Zendesk, found that 69% of participants associated a quick response to their questions and concerns with having received a response they considered timely. And these are just two studies making these findings, there are many more. And it’s not that consumers are willing to put up with subpar service to get it faster, in fact they really do want it all. But, increasingly, they want it all fast.

How Can You Improve?

Providing high-quality customer service is essential to improving your customers’ experience, but as we have just demonstrated, doing it quickly is just as important to them now. And they don’t just want to have to watch for an email or wait for a call. They want speedy responses delivered to them in the way that is most convenient and acceptable to them, and increasingly that is via social media and even messaging apps rather than old fashioned email.

Here are some tips to speed up your customer service:

Offer More Self-Service: There will always be those people – and so therefore those customers – who feel it’s almost always easier and more efficient to do something themselves than rely on others. And there is no reason why you shouldn’t give these people what they want. Expand your website FAQs, add interactive sizing charts, take advantage of ‘try on’ app technology.

Any way that you can add extra self service options for your customers is likely to be a help and it will, in most customers’ minds be speeding up the customer service experience so you’ll be creating exactly what you need without actually doing too much extra on a daily basis.

Set-up Social Media Alerts: You want to offer customer service via social media but you don’t think you have the time or manpower to do so efficiently. However there are tools and bots out there to help you.

For example, a tool like HelpSocial allows you to specify the types of social media posts that need to be escalated and a keyword alert system lets you specify phrases and terms that should receive a quick response. The API then monitors your social feeds and alerts you when something comes up that really should be addressed asap.

Get Used to Using Messaging Apps: Right now there is no faster way to communicate with many of your customers than via messaging app. Facebook is pushing customer service via the Messenger App in a big way and it is certainly something you should consider getting into. Twitter is also improving the instant direct messaging options available and for those targeting a younger demographic – the 16-30 crowd – Snapchat is the fastest growing method for social media customer service.

Koehler Home Decor is a wholesaler of home decor accessories and unique gifts. Source quality wholesale merchandise at KoehlerHomeDecor.com and find tips for promoting your business on our blog.